9 Benefits of Online Notary Public Services
Table of Contents
Key Takeaways
- You can meet with a notary instantly from anywhere, without commuting, scheduling, or interrupting your day.
- Have documents finalized in 7 minutes for time-sensitive business, legal, and healthcare situations.
- Online notary services are secure with encrypted video calls and audit trails.
- Online notary services eliminate travel time, commuting costs, and paper waste.
- Perfect for those with limited mobility or living in remote locations.
- You can meet with a notary public online with NotaryPro, and sign your certificate in less than 7 minutes
Convenience has quickly become an expectation in today’s digital world. With that in mind, it comes as no surprise that users are embracing the ease and simplicity of innovative online notary solutions.
Online notary solutions empower individuals and businesses to avoid traditional obstacles, like commuting to an office and scheduling appointments. In this blog, we explore why online notary services have become a necessity in today’s legal landscape.
1. Convenience: Meet with a Notary Anytime, Anywhere
One of the most significant advantages of meeting with a notary public online is convenience. Unlike traditional notary services — which require an in-person appointment — you can meet with a notary public from anywhere online.
You can attend an appointment from the comfort of your home, office, or anywhere with an internet connection. This means that you no longer need to:
- Interrupt your day
- Take time off work
- Spend time commuting to a physical notary office
- Pay transportation costs associated with a commute
- Use your laptop if you have a connected smartphone
For those with busy schedules or urgent notarization needs, remote services provide a seamless and time-saving solution.
2. Faster Turnaround for Documents
Traditional in-person notary services often require booking an appointment and waiting days or weeks to meet with a notary. Conversely, online notary services allow you to meet with a notary on the spot — in under 7 minutes.
This is especially useful for time-sensitive business documents and paperwork related to healthcare and other emergencies. Here’s how NotaryPro helps speed up the notary services process:
- NotaryPro offers instant online notary appointments with no wait. You can join a short online queue to meet with a notary in just a few minutes.
- You can finalize a document in 7 minutes with our seamless notary platform, and have it in your inbox immediately.
- You don’t need a computer; meet with a notary on the fly using your smartphone from the job site, airport, or wherever.
When you’re in a pinch, meeting with a notary public online is a faster, more efficient way to get documents finalized.
3. Ironclad Security and Fraud Prevention
NotaryPro’s online notary platform uses sophisticated security features that exceed the security of the traditional in-person notary experience. Our security features include:
- Secure video calls with encrypted video and audio
- Identity verification by licensed professionals, not machines
- Tamper-proof audit trails for a transparent timeline of events
- Encrypted document storage to safeguard your personal information
These features reduce the possibility of fraud and security breaches, ensuring your sensetive information is protected.
4. Legally Recognized and Compliant
In Canada, many digital notary public services are a legally valid alternative to in-person notary solutions. However, each province has its own legislation regarding online notary services.
For instance, the Law Society of Ontario has confirmed that a notary public can commission documents virtually. This means that a notary can verify a signer’s identity and witness their signature, administer an oath or affirmation, and sign the document to finalize it.
Here’s a breakdown of some general regulations:
- Virtually commissioned documents hold the same weight as those done in person.
- Government and financial institutions accept many documents signed online.
- NotaryPro’s platform complies with federal and provincial regulations.
Users are gravitating toward online notary services in droves, and Canadian legislation allows for many standard legal documents to be finalized remotely.
5. Accessibility for Individuals with Mobility Issues
For individuals with disabilities, medical conditions, or limited mobility, attending an in-person appointment can be a challenge. Online notary services are also helpful for those who cannot find a notary public nearby because they live in remote areas.
Online notary public services offer an inclusive solution, empowering individuals to finalize documents without physical barriers.
6. Meeting with a Notary Online is Cost-Effective
Meeting with a notary public online eliminates many of the costs associated with traditional notary services. This benefits both individuals and businesses, enabling them to reduce the following costs:
- Travel costs (mileage, gas, parking, and public transportation)
- Paper, ink, and courier fees for physical documents
- Productivity losses from taking time off work
- Business costs related to waiting for an appointment to finalize documents
7. Ideal for Documents Requiring Signers from Abroad
Remote online notary services are critical for businesses and individuals who need to sign agreements with individuals who are abroad. Whether you need to finalize a cross-border contract or other document, here’s how online notarization removes logistical barriers:
- Multiple signers can connect with a notary from anywhere in the world
- You don’t need to travel to in-person meetings with overseas clients
- You can complete global business transactions remotely
Ensure that any relevant international authorities accept digital e-signatures before booking a virtual appointment with a notary public.
8. Environmentally Friendly & Paperless
Online notary services support eco-friendly business practices by reducing paper waste and ink, as well as CO2 emissions from transportation. Instead of commuting to an office and printing physical documents, meeting with a notary online allows you to:
- Sign and store documents digitally
- Reduce ink and paper consumption
- Eliminate unnecessary courier services
If you’re looking to implement sustainable solutions, switching to a paperless, online is a simple but impactful step.
9. Perfect for Real Estate, Legal, and Financial Documents
NotaryPro’s online notary services allow businesses to avoid delaying project timelines and accelerate the closing of deals. Meeting with a notary instantly means organizations no longer need to wait for an appointment to finalize paperwork.
Companies that require frequent notary appointments — like real estate firms and construction companies — can save thousands with instant notary services online. Here are some of the documents businesses can finalize online:
- Real Estate: Mortgage Agreements, Deeds, and closing documents.
- Legal Services: Contracts, Affidavits, Powers of Attorney, and Statutory Declarations.
- Financial Institutions: Loan Agreements, banking documents, and more.
- Construction Companies: Building Contracts, Contractor Affidavits, and CCDC Statutory Declarations.
Meet with a notary public on-demand to expedite workflows and reduce missed opportunity costs.
Meet with a Notary Public Online Today
The traditional way of meeting with a notary public requires commuting, finding parking, and dealing with unnecessary paperwork. This approach is outdated and is quickly being replaced with faster, more future-proof solutions.
Meeting with a notary public virtually delivers a convenient, secure, and cost-effective way to finalize important documents. Whether you’re an individual, business owner, or working professional remote notary services will save you time, money, and effort.