Is Online Notarization Secure?

As online notarization continues to make waves, you may wonder whether it’s a secure option. While notarizing legal documents has traditionally taken place in person — more businesses are beginning to offer notarization online. In fact, the global online notary market is growing like wildfire, with a projected growth of 17.5% by 2030. 

If you’re wondering if online notarization is secure, that’s exactly what we’ll cover in this blog! We’ll explore the security measures put in place to protect the integrity of online notarization. As Canada’s leading online notary public, making online notarization as safe, efficient, and simple as possible is one of our top priorities. If you’re interested in our online process, click here to check it out!

Online Notarization vs In-Person Notarization

Online notarization has emerged as a popular convenience for people all over Canada, but it differs slightly from the in-person process. Both options require a notary public to verify your identity, witness your signatures, and affix an official seal to your document(s). They also both result in legally recognized, notarized documents accepted by provincial, federal, and international authorities. 

However, with in-person notarization, you would be physically present before a notary public or a lawyer. In the online process, you can authenticate documents from the comfort of your home or office — saving travel time and associated costs. The most important part? Connecting with a notary public online is secure, safe, and convenient. 

At NotaryPro, our online notarization platform features secure video calling and document signing in one intuitive place. You can meet with a notary public, get your ID verified, and sign your documents from one secure environment. We use secure communication channels, a stringent identity verification process, and cutting-edge encryption technology to protect our clients’ privacy. While our platform offers convenience and accessibility — we take pride in facilitating a secure online environment for your notarization needs.

Measures to Ensure Secure Online Notarization 

The foundation of secure online notarization rests upon four pillars: identity verification, document integrity, secure communication, and audit trails. It’s our responsibility to uphold these pillars, and our team works hard to do just that. Here’s a deeper dive into each one:

• Stringent Identity Verification: Identity authentication lies at the core of all notarial acts, ensuring that individuals are who they claim to be. NotaryPro uses a tried and true method of identity verification, merging the best of online and in-person interactions. Our licensed notary publics personally verify each client’s identification during virtual video appointments — and support our clients through the entire process. Using a human touch reduces the risk of impersonation and forgery, fostering a secure environment for your document execution. Our notary publics also ensure lighting is pristine, so we can clearly see all individuals involved and their identification.
• Ironclad Document Integrity: Preserving the integrity of documents is a critical priority at NotaryPro. We use secure sockets layer (SSL) encryption to protect the personal information contained in our clients’ documents. Encryption uses algorithms to transform plaintext (confidential data that can be read) into ciphertext (a scrambled version of plaintext that’s unintelligible to humans and computers). Essentially, encryption ensures that confidential client data cannot be read until it’s decrypted with a key. If an unauthorized user attempts to view the data, all they can see is a scrambled mess of characters.
• Secure Communication Channels: All human interaction is carried out via banking-level secure encrypted communication. Video, audio, and all data are encrypted and sent through an airtight, secure server. This creates and maintains secure communication channels, enabling us to safeguard client identities and the content discussed during online notarization sessions.
• Bulletproof Audit Trails: Every action taken throughout our online notarization process is meticulously recorded. Our documents are timestamped at each stage of the notarizing, creating a clear and transparent timeline of events. Our audit trails include critical information about users and their appointments, serving as a reliable record for future reference.

Online Notarization is Secure with NotaryPro

Online notarization represents an exciting and secure shift in the world of document authentication. It offers convenience, efficiency, and accessibility without compromising your personal information or your document’s security. 

At NotaryPro, we use trusted identity verification mechanisms and encryption protocols to maintain a secure online environment. The collective efforts of state-of-the-art security technologies and our notary professionals continue to protect the integrity and safety of online notarization. When implemented with diligence and care, online notarization is a highly secure option for anyone interested! 

Notary Pro’s mission is to make the notarization process simple, seamless, and secure. With our advanced online booking platform, you can get instant service, or choose a time that best fits your schedule. If you’re ready to get started, let us show you how easy it can be.