Your Guide to Online Instant Notary Services
Table of Contents
What is Online Instant Notary?
Online Instant Notary is Canada’s first fully digital “while-you-wait” notarization service. Powered by NotaryPro’s robust online platform, you’ll be able to have your documents notarized in minutes, right when you need them. The service is available 5 days a week during regular business hours.
How does Online Instant Notary work?
Accessing NotaryPro’s Online Instant Notary service is easy. All you need to do is upload your documents and ID and join the queue. You’ll be able to see how many people are ahead of you, and once your notary is ready to meet, you’ll join your appointment online. During your meeting, you’ll be guided through the signing process. As soon as your documents are complete, you’ll receive them in your email in seconds.
How long does the process take?
From start to finish, NotaryPro’s instant service can take as little as 10 minutes– no pre-booking necessary!
What documents can be notarized?
Nearly every document that requires a notarization can be completed during your Online Instant Notary appointment. These can include affidavits and statutory declarations like the Statutory Declaration in Lieu of Guarantor Form (PPTC132), Travel Consent letters, Digital Certified True Copies, and business documents like CCDC 9A / 9B Forms for contractors.
This is by no means an exhaustive list. Learn more about documents that can be notarized online by clicking here.
There are a few limitations for documents that don’t yet qualify for our Instant Service, these include: Last Will & Testament and Power of Attorney (please book our Virtual Witnessing service for these instead!), Trusts (including Testamentary Trust), Negotiable Instruments (Cheque, Promissory Notes, Loan Agreements, etc), Payment Bond or letter of credit, a document of title (e.g. bill of sale, deed), Certified true copies of original paper/printed documents (i.e. “notarized copies”) and Separation Agreements / Divorce Agreements.
How much does it cost?
Our instant service fee is $4.99 in addition to our regular notarization fees which can be found on our prices page.
How do I prepare for an Online Instant Notary appointment?
It’s our mission to make notary and commissioning services as fast, easy, and transparent as possible. To ensure your instant notarization goes smoothly, follow these steps:
- Upload your documents and ID
- While you’re uploading your documents, you’ll be asked to confirm the number and type of documents you need notarized.
- Double check your tech
- Since your session is remote, you’ll need a desktop, laptop, or tablet with a reliable Internet connection. You’ll also need a camera, speakers, and microphone to easily see and speak with your notary.
- Join the queue
- You’ll be able to see your position in line, and as soon as your notary is ready, you’ll be prompted to join your appointment.
- Notarize your documents
- Your notary will guide you through the entire process to ensure your documents are completed correctly. This helps us maintain our 99.9% document acceptance rate!
- Check your email
- After your appointment, your notarized documents will be sent directly to your inbox.
Is NotaryPro’s Online Instant Notary service secure?
Your safety and security is our priority. NotaryPro follows the most stringent, up-to-date digital security measures to ensure that your sensitive information is protected.
Our digital signature platform includes a chain of custody record-keeping certificate via our trusted service provider, and is compliant with the highest global industry standards (eIDAS, GDPR, HIPAA, ESIGN/UETA and CCPA). This protects the integrity of your document, and gives full confidence to the person or organization receiving it.
All video calls use unique access links connected to your email address. Your documents are also backed-up, stored securely, and password-protected.
Our team is constantly monitoring regulatory developments to ensure compliance with changing laws and industry best practices.
Online Notary Platform Best Practices
To make sure your appointment goes smoothly, follow these tips!
- Ensure all cookies and Java Script are enabled on your device.
- Enable Camera and Microphone settings in your browser
- Be sure to format your file name(s) without special characters.
- Keep individual file uploads below 50MB. Any files above 50MB will not be uploaded.
When booking internationally:
- DO NOT use a VPN when booking your appointment
- DO use a VPN before entering the appointment.
- Current counties with blackouts on usage of international applications: Cuba, Iran, Syria, Sudan, Belarus, Russia, North Korea