3 Tips to Manage Your Business From Anywhere with NotaryPro

The pandemic has fundamentally changed the way that we do business. With the rapid digital transformation affecting nearly every industry, new challenges have emerged as remote work and distributed teams have become more commonplace. Despite these challenges, businesses have been able to unlock many new opportunities for efficiency. Maximizing your own, as well as your employees’, productivity remains top of mind in this novel landscape. Below, we’ll be exploring a few tips for keeping your business running smoothly, and how online notary services can support your robust digital toolkit. 

Tip 1: Start with Security 

It’s likely that all or most of your team is more widely distributed than ever before. In this new environment, ensuring that the most vital parts of your business are secure is imperative to your success.

Securing your computer, smartphone, tablet, or  any device that connects to the Internet, keeps your company’s sensitive information from falling into the wrong hands. A breach of your company’s information can cost you time and money, or even negatively impact the reputation your business has worked so hard to maintain. Personal VPNs, antivirus and anti-theft software are a great way to protect you and your business from fraud or identity theft. 

Ensuring that the digital services you use for your business are secure and trustworthy is equally important. Notaries are no stranger to security, in fact, that’s a key part of their purpose. A notary’s seal is a recognized indicator that your document and the identities of its signers are true and authentic. 

When you complete your business documents online with NotaryPro, you can rest assured that we’re doing everything we can to keep your information safe. Our digital signature platform includes a chain of custody record-keeping certificate via our trust service provider, and is compliant with the highest global industry standards (eIDAS, GDPR, HIPAA, ESIGN/UETA and CCPA). This protects the integrity of your document, and gives full confidence to the person or organization receiving it.

Because your documents are notarized remotely, you’ll meet with your notary over a secure video call. Each of these meetings uses unique access links connected to your email address, and all of your documents are backed-up, stored securely, and password-protected.

What’s more, our team is constantly monitoring regulatory developments to ensure that we’re fully compliant with changing laws and legal industry best practices.

Tip 2: Build The Right Digital Toolbox for Your Business 

By now, you’re no stranger to the wide variety of cloud-based apps and services that can make it easier to connect with your team. Google’s online suite of products gives you just about everything you need to run your business from anywhere. Email-integrated calendars, recordable video calling, cloud document storage, and word processing and spreadsheeting capabilities, make connecting with your team a breeze. 

Another useful tool to keep operations moving smoothly is Slack since it makes contacting and sharing files with your team instant. On Slack you’re able to create channels for separate conversations for specific teams or ongoing business projects, directly message the people you work with, or even jump into voice-calls to share information quickly. 

For document management, SignNow is a great tool to help your business sign, send, track, and securely store documents using any device. SignNow offers a powerful suite of features including: eSignature tools, document templates with fillable fields, workflow automations and contract management. Like NotaryPro, their platform upholds industry-leading compliance and security standards.

While NotaryPro isn’t quite the same as the other platforms mentioned above, it’s still a worthy addition to your business’ digital toolbox. For industries like construction, real estate and insurance services, you’ll often find yourself waiting on a notary to complete your documents. Instead of going through the hassle to book an in-person notarization, coordinating the schedules of all your signers and commuting across town, you can now have your documents notarized right from your desk. From start to finish, an online notary appointment takes less than 15 minutes– getting you back to business sooner.

Tip 3: Hire a Great Team

This one feels a little obvious, and should go without saying. However, it’s especially important to have a great team supporting your company when you’re managing your business remotely. Depending on the type of business you run, your employees are likely the main people keeping operations running smoothly. Choosing reliable, trustworthy staff is a major key for unlocking your business’ full potential, even if you’re not physically there. The more organized your company’s employees are, the more successful you’ll all be in the long run. 

It’s important to note that your team isn’t just made up of the people you’ve interviewed, hired or promoted– it’s made up of all of your professional service providers too. This means thinking about your suppliers’ sales representatives, cleaners, maintenance workers, and your external legal or financial advisors as an extension of your in-house team. How do they fit into the mix?

Especially for time-sensitive tasks like notarization services for your business, you’ll want to hold your external partners to the same standards that you’d hold your employees. This means prioritizing accessibility, availability and expertise. NotaryPro offers flexible evening and weekend scheduling, along with fully-remote online notary services to make sure your staff has access to the services they need, when and where they need them.